IDOE is required to obtain all supporting documentation for reimbursement requests beyond the end date of the grant award (i.e., federal award ending 09/30 requires reimbursement request received from 10/01 – 12/15 on the closing grant), have supporting documentation accompanying the reimbursement request to ensure that all activities and related expenses took place within the associated period of availability for the federal project being charged.

Document(s) supporting the reimbursement request to ensure grantees are accounting for the total amount requested and that expenses were properly encumbered by 9/30 must be submitted.

Acceptable documentation may include:

  • Paid dates
  • Receipts or invoices showing as payment
  • Purchase order or encumbrance dates (handwritten is not acceptable)
  • Ledger or computer document showing dates and expenses (Excel is not acceptable)
  • Amounts total the reimbursement request reviewed

Contact IDOE’s Office of Special Education with questions